Frequently Asked Questions
Find answers to the most common questions about PrivateSpaces meeting pods, rentals, purchasing, logistics, and more.
Can the meeting pod fit in our space?
All of our pods are optimized to save space. For example, the 4-person pod occupies approximately 35 square feet of space and the 6-person pod occupies approximately 63 square feet of space.
How much do they cost?
The cost of each pod varies. Nobody likes hidden fees. So, when we provide a quote, all fees will be included and itemized to include the cost of the pod, shipping and installation. We have worked tirelessly to optimize all parts of our business, including logistics to be sure your costs are reduced. We can turn around a quote very quickly for your budgeting or purchase needs. Contact Us for your estimate.
What if something is wrong with the pod during a conference or event?
We will always have a technician local during a conference or event should there be any issues. In addition, we will have spare parts on hand as well to insure the pods operate as you would expect.
Are there options to brand the pods?
Yes. The pods can be branded on 2 or 3 sides of the pod depending on the model. These are not permanent and can be re-used at multiple conferences and events.
How quiet are the pods?
The pods drown out virtually all outside noise with 30+3 dB soundproofing.
Do you have the inventory to supply multiple pods?
Inventory will always be based on availability for conferences/events. There are many conferences/events that have overlapping dates. It is always best to reserve well in advance. Usually, our customers reserve between 6-12 months in advance of a conference. We do have a good inventory of 1, 4 and 6-person pods for rent. If you are looking to purchase, the time from order to delivery is between 2-4 months depending on the production schedule.
What is the warranty for the pods?
The pods come with a standard 1-year warranty. The pods are designed for very low maintenance. All critical parts are in stock so that we can minimize any inconvenience.
How long will it take to receive the pods?
It takes between 2-4 months from order to delivery when purchasing pods. If you are renting pods for a conference/event, we will meet the set-up dates and times specified by the conference for installation.
Do you provide installation of the pods?
Yes. Our team will consist of 1-2 install managers and up to 2 additional laborers as needed based on the size of the pod. Installation time is between 1.5 and 2.5 hours for a pod depending on the size of the pod.
Will you coordinate with our exhibit partner?
Yes. We can coordinate with your exhibit partner on design planning and conference/event installations coordination.
Do you work with exhibiting partners so we can rent through them?
We would be open to this if it doesn’t increase the cost to our customers. We currently see that renting directly to you provides the most cost-effective solution.
What power supply do the pods require?
The pods can use a standard 120 v power supply. This allow for maximum flexibility in placement location.
Technical & Planning FAQ
Can we mount a monitor in the pod?
Yes. All rented 4 or 6-person pods will come standard with a monitor mount. 1-person pods for rent will not have a mount for a monitor. If you are purchasing a pod this is an option in any pod design.
Are the pods air conditioned?
No. The pods recirculate the outside air so the temperature inside the pod will be moderated to the external temperature. The pods recirculate the entire air every 2 minutes to ensure temperature control and air quality.
Are the pods energy efficient?
Yes. The pods are efficient at running on 120v power. In addition, the air circulation is activated when the pods are in use. They are not constantly running.
How do you service the pods when needed?
The pods are designed to be very low maintenance. We will have any needed replacement parts available in the United States to ensure a fast shipment to you.
How far in advance of a conference or event do I need to reserve a pod?
We recommend you place a deposit for a pod 6-12 months in advance of a conference/event. Inventory will be limited if you reserve within that window.
Still Have Questions?
Our team is here to help you with any inquiries about PrivateSpaces meeting pods, logistics, or customization.